Before jumping into Office 365 let first set up a baseline and common ground. By now, you have heard dozens, if not hundreds of times through advertisements, people and technicians about cloud. Cloud here, cloud there, cloud is the best, and so on.
But what is cloud and where is the cloud?
If we go back, let say to 1995 or even to 24th May of 1985 when AOL was born, that was probably one of the first “online” services offered by the cloud. From simple email, like today’s Google mail, or even Yahoo mail, up to the latest paparazzi news and photos. At that time, we did not call it cloud, we called it email, or even Hotmail, like Yahoo mail, or news, or any other fancy name.
Now, around 2006 was when the term “cloud computing” started to be used, when the CEO of Google, at that time Eric Schmidt, introduced it to the industry. Suddenly, the term cloud was born, and we started to use it almost every day of our lives.
“Cloud” comes in many flavours, such as private, public, hybrid and community. Nowadays, some clouds offer email services like Yahoo, Gmail, Hotmail, or social media such as Facebook, Twitter, Snapchat, or news such as 9News, MSN, Yahoo, etc. We are consuming something they are offering in the form of news, email, and so on.
With the evolution of the cloud, new myths about it were born, as were these questions: Where is the cloud? Is it safe? Is it expensive? Who own the data? etc.
Here are 9 reasons your company should move to the cloud, whether it may be a Migration to Office 365 (which we recommend) or another cloud service.
1 – Cloud migration is not as complex as you may think
Some people think “going to the cloud” might be daunting, but if you decide to make the move, you will not be alone.
There are a number of high calibre companies, such as Calibre One, which can provide you not only with high skilled professional but also with an array of tools to help you cross the line and achieve your objectives.
2 – Keeping data in the cloud is more secure
Some may feel that keeping their data on-premise is safer, but let’s take a step back and really think about it for a minute.
Start by asking yourself how many security professionals you have on your team. Office 365 has dedicated security that most IT departments can’t match. Just have a look at the last OAIC (Office of the Australian Information Commissioner) quarterly report. Around three companies are compromised per day by malicious actors, human factors and others. And this number does not look like it is decreasing. When was the last time that Microsoft Office 365 security was compromised?
Microsoft Office 365 staff includes industry-leading regulatory compliance experts, which means they know and keep up to date with the latest regulations and rules, like the General Data Protection Regulation (GDPR), Health Insurance Portability and Accessibility Act (HIPAA) and ISO/IEC 27018:2019 for Azure DevOps.
3 – The Office 365 cloud is private
Many people are worried about privacy in the cloud. If someone else is holding your data, is it really private?
Office 365 is a Microsoft Cloud, but it is your data. Your IT department manages the access and sets up rights and restrictions. You company remains the sole owner and you retain the rights, title and interest in the data stored in Office 365.
Even the Office 365 data centre staff do not have access to our data.
Microsoft is the first major cloud provider to adopt the world’s first international standard for cloud privacy. This standard establishes a uniform, international approach to protecting privacy for personal data stored in the cloud.
It reinforces that:
- You are in control of your data
- You know what’s happening with your data
- You take your data with you if you ever choose to leave the service
- Your data won’t be used for advertising
4 – Migrating to the cloud saves you money and time
Ok, if you still have email servers on premises stop for a second and think about the following:
- Cost of maintaining your hardware
- Cost of upgrading software
- Cost of electricity. Don’t forget Air Con costs.
- Cost of UPS. You can use something smaller maybe?
- Cost of personnel maintaining the hardware and software.
- Cost of insurance premium. Obviously, you want to cover your server and its data.
- What about connectivity for external and internal users?
- What about firewalls protecting these servers?
- What about the backup? Backup Windows, on-premises backups and off sites?
It looks like a lot because it is a lot. Normally, some of these costs are overlooked. However, if your email and files are in the cloud, your team can focus more in improving business operations and launching initiatives, instead of spending ever-larger portions of your capital budget on servers for email storage and workloads.
5 – You don’t have to migrate everything to the cloud
Some people think it’s cloud or nothing, but it does not need to be that way. Office 365 implementations usually start with a hybrid approach. This creates a consistent platform that simplifies IT and delivers apps and data to users on virtually any device, from anywhere.
Each company takes a different path when moving to the cloud, and the time it takes to mitigate those workloads varies.
If you want to forklift the entire business to the cloud overnight, obviously depending on the type and size of company, it can also be done.
6 – You can work offline
Office 365 offers versions for both working online and working offline. You can always download your Word application locally and work as always. However, if you wish to work from any computer you can always use Word online too.
Remember, because your documents stored in OneDrive, it will give you access to all your files wherever you are. You only need a device, an Internet connection, and your login credentials. That is all.
Now, if you have your local Word and documents stored locally too, once your computer is back online, it will synchronize the changes to the cloud without you even knowing it. Just magically!
For More information on this see our Files and intranet SharePoint page.
7 – It’s not the same old Skype
Skype was the old kid on the block. The new one is called Teams, which is built on a new, cutting-edge Skype infrastructure, offering enterprise-grade voice and video communication for meetings with your team. This next-gen technology provides a richer, more immersive meeting experience.
Users can add PowerPoint documents with animations via desktop or mobile. With one click, they can start an IM chat, share documents or set up an online meeting.
You can even integrate your phone system to bring all communication platforms both internal and external in to one place.
Remember, you only need a device and an Internet connection, Teams will take care of the rest.
For more information See our Telstra Calling Page.
8 – Improved Email in the cloud
Remember what we mentioned before about the cost of keeping your email and files on premises. Now you can rest easy after moving your business email to the cloud. Software updates and fixes are delivered automatically, and Exchange Online is always first in line for updates.
More importantly, with Microsoft experts handling all tricky stuff, you can spend more time on the core operations that build business value rather than keeping up with non-stop hardware maintenance.
For more information see our Cloud Mail, Microsoft Exchange Online page.
9 – Seamless and secure updates
By migrating to the cloud, your applications will be automatically updated, which greatly enhances your security. Microsoft works collaboratively with leading software vendors to provide them with tools and early access to their Office-friendly solutions continue to work with Office 365.
In addition to that, Microsoft enables side-by-side installs of Office 365 ProPlus and your older versions of Office, which gives you the time you need to remediate any issues.
It is hard to keep up with new products, especially when you are busy managing disconnected systems, applications and data with slow and inflexible systems. But you now have a better understanding of the productivity and collaboration that Office 365 provides.